Anglo-Eastern Ship Management · London, England
This is a live UK-based role at Anglo-Eastern Ship Management, a UK Skilled Worker sponsor tracked by Sponsorly AI against the Home Office register. Posted 28 September 2026. Listed as open until 28 October 2026.
This Office Manager takes care of all administration responsibilities related to a well-functioning office. Besides being the direct support and assistance to the Managing Director, the Office Manager is the go-to person for all facility, general office management and hosting guests related topics. Together with Managing Director and local Management Team, the Office Manager plays a crucial role in transforming the workplace and office culture into an agile and modern environment. Roles and Responsibilities OFFICE MANAGEMENT: Travel Arranging flights, taxi and hotels for MD, visitors and AE guests. Contact person/admin for the travel agency. Prepare guarantee letters for Visa applications of local travellers. Prepare Invitation letters on request of travellers from other offices to Schengen. Book/rebook flights for local staff. Liaise with Travel Agent and Hotels. Admin User for Concur Travel Expense Reporting and review all Travel Expense Reports of new incoming TA’s. OFFICE MANAGEMENT: Supplies to Office Ordering office stationery, kitchen supplies, paper, business cards, letter head, first aid material. Liaise with external parties related to the office (Window Cleaner/Cleaning company…). Checking and approving related invoices in ES. OFFICE MANAGEMENT: Liaise with landlord, building manager, facilities of the building Report malfunctions or problems to Landlord / administration. Be point of contact for landlord and its representatives. Ensure access to office when / where needed. Maintain office key logbook and parking space administration / remote access control units. OFFICE MANAGEMENT: Reception Book meeting rooms – welcome visitors – prepare meeting room for client meetings, reserve parking lots. Pick up and distribute incoming mail. Take care of outgoing mail (not ship related). OFFICE ADMIN: Central Document keeping Maintain filing of all documents relating to the business (contracts, certificates), leases, facilities. OFFICE SUPPORT: Assistance to Managing Director Managing internal communication on behalf of the MD. Preparing reports or presentations. Organizing events, customer gifts, Xmas cards and hampers. Alignment on Marketing and others with Group. Actively co-create modern working environment and company culture together with MD and local MT. OFFICE COMPLIANCE Coordinate with ASD, SVG and BG on all safety and health related legally mandatory subjects. Arrange necessary regular meetings and trainings (in cooperation with QSHE where applicable). Maintain records and office signs / plans. CAR FLEET ADMIN: Company Cars Acting as delegate of the personally liable MD. Inquiry of car offers, maintain & filing of contracts, arrange fuel cards (if applicable), follow up on insurance cases. Act as central contact for new and existing insurances. 6-monthly check of valid drivers licenses of company car holders, ensure relevant and mandatory trainings for drivers. Aligning with HR Payroll for necessary data exchange. Requirements Education…
Listing tracked by Sponsorly AI from Anglo-Eastern Ship Management's own job posting. Apply directly with the employer — Sponsorly does not process applications.